A corporate meeting planner is as fancy a job as the name suggests. Not much different in what they do from an Event Manager or a Wedding Planner, they are experts in the specific requirements of business meetings.
Corporate meeting planners are required to handle all the details of a meeting or convention, acting as the right hand of the client, they take on all responsibilities to organise a successful meeting.
They are responsible for booking the meeting space, the facilities, the speakers, as well as taking care of invites and any special needs. They would also liaise and co-ordinate services with others when it's a big event, however, they would be the ones responsible for employing others in service as and according to the budgetary constraints.
A corporate meeting planner is required to inform the meeting attendees of the meeting schedule and agenda well in advance so there are no last minute hiccups. Also, they should be adept at handling any changes in schedule, in case it happens.
They also need to keep the purpose of the meeting in mind when organising it. Depending on the purpose, they might need to distribute leaflets or brochures at the end of meeting, or have the product on display in a convenient location for proper visibility.
Good meeting planners like to greet the meeting attendees personally before the start of the meeting and once it is over, they distribute comment cards for attendees to fill out so that they can know of any shortcomings and how they can improve on their service.
A good and friendly attitude along with a desire to help are necessary. Meeting planners need to be professionally presentable as well as easily approachable and friendly. Good interpersonal skills and ability to build contacts are an added advantage.
Meeting planners are often required to assess the facilities first hand and it can require them to travel to different cities and places. Their day often starts early and ends late. They need to take care of the tiniest of details that may be important for the meeting, say coasters under the glasses of water.
Many meeting planners employ their own staff and have connections of service providers that they can call upon to organise an event.
This not only helps them do it more efficiently, but also let's them have an idea of the expected budget that they can put forward to their client.
Some planners are employed by event management companies while others like to work as a freelancer.
However, it's good to start off with a company to gain some experience and build contacts before you decide to work on your own.